4 Best Practices to Properly Clean Your Office Copier, Printer, & MFP

The pandemic made people realize the importance of sanitation and hygiene. These two became a top priority for businesses to maintain a healthy workplace safe from viral transmission. Still, pandemic or not, it is important to always clean and maintain the sanitation of your office copier, printer, and MFP. This is a basic workplace responsibility that reflects the employees’ image on the cleanliness of their premises. Even so, here are four best practices to remember to clean printing equipment.

Always check if the power is completely turned off.  

Ensuring that the printer, copier, or MFP is turned off completely before cleaning is important. It assures the employee to avoid problems along the way. If the printer isn’t turned off completely, the risk of electrocution is very alarming. Aside from that, checking if it was off should always come first before anything comes in contact with the printer’s surface.

Clean with sanitary gloves

When cleaning equipment, it is critical to use sanitary gloves to prevent any direct contact with the dirty surface of the equipment. Wearing gloves is vital in ensuring that if there were any virus from a co-worker, it would touch the gloves and not the skin. Businesses should always focus on the health of the workplace and its employees. They are the backbone of the business itself so, prioritizing their safety is a big plus for the company. Also, since sanitation is the priority, cleaning every corner is not proper. It is crucial to clean the most touched part of the printer: the panel board, the lifted plate, and the paper tray. These are locations that the employee in charge must be wary of and ensure that these will be thoroughly cleaned.

Use what’s appropriate for your printer.

Printers often use 99% Isopropyl alcohol for cleaning, but for some, it can leave streaks that are not pleasant to look at. Knowing this, it is important to note what substance is best for the printer or parts of it. A 70% Isopropyl alcohol can do so as well. For some, even some use distilled water as long as the printer is suitable. Other than that, employees should also use a microfiber cloth. This is where the person in charge will apply the substance and not on the printer’s surface. The reason behind this is that if the employee applies it to the printer’s surface, the substance may go inside the printers’ components. These are quite vulnerable and sensitive to liquids and can cause damage.

Dry it out

Sometimes, when an employee cleans printers, they forget to double-check if the printer’s surface is completely dried out. They need to ensure that it is dry to avoid electric shocks when using it again. Liquids are conductive by nature. So, if an employee turns on the printer without noticing that it is still wet, that individual can be subjected to an electric shock.


Cleaning is part of sanitation and health, and it should also be a top priority of a business. Given that the pandemic stressed the importance of proper hygiene and sanitation, these must be applied to prevent further outbreaks. With businesses applying the same, it can further help in promoting a safe and healthy environment for everyone. As a side note, if any problems arise in the business premises, send a message, and tech support will be on the lookout for your problems to provide you with solutions. Are you planning to buy a printer? Leasing or renting? This has it all.

If you are in Overland Park and you are looking for a Copier in Overland Park for your business, you may contact Clear Choice Technical Services in Overland Park. You can ask about Copier Leasing Services in Overland ParkCopier rental services in Overland Park, and Copier Repair in Overland Park.